Are you looking for a role that will challenge you? Can you see yourself assisting department managers and staff to ensure the achievement of commitments in a timely manner? Are you looking for a position where you can utilize your skills to coordinate and oversee the operational and administrative support processes of a department? O ur Chalk River location is looking for an Office Assistant to carry out support activities for our Environmental Monitoring department. .
If you answered yes, then this may be the job for you!
What will you be doing !
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- Acting as the main contact to answer a wide range of questions, (typically in regard to a particular system/process, procedure/policy, obtaining and providing information to stakeholders within and outside of CNL ensuring timely and accurate responses.
- Organizing, prioritizing, assembling, editing (to make better) and formatting technical reports, presentations and documents to make them consistent, accurate and valuable; expedites these, when required, to customers before the established deadlines.
- Providing assistance to the department staff with composing (writing), formatting and issuing of correspondence ensuring consistency and high quality corporate image.
- Managing department inventories; performing spreadsheet and database updates, and preparing all shipping/purchasing documentation.
- Coordinating and monitoring Department workflows to ensure that established processes, practices, policies and procedures are adhered to. Acting independently and with Department staff to identify, analyze and resolve issues with Department processes.
- Tracking financial data such as expenses against budget, for the department and other projects as needed and reporting on variances as per given guidelines.
- Providing the manager and staff with recommendations on expenses such as office supplies and reviewing items, such as travel request or expense claims, for accuracy and adherence to company policies.
- Providing input to the planning and implementation of work and scheduling of to meet branch deadlines.
- Designing and implementing tracking systems to ensure staff are meeting of deadlines (e.g., updating procedures, performance appraisals, etc.).
- Other duties as assigned by your manager.
What we are looking for :
- Abilities and Skills:
- Oral and written English communication skills are essential to write a variety of procedures, letters, and formal correspondences, presentations and reports, and to deal with internal and external customers.
- Knowledge of the correct usage, spelling and punctuations of English and experience in editing, reviewing, and handling large documents.
- Knowledge of Microsoft Office Suite for creation of basic Word documents, formatting procedures, exporting and running reports, preparing presentations and corresponding using e-mail.
- Knowledge of office equipment such as printers, fax machines, photocopiers, and scanners.
- Ability to work independently under minimal supervision and establish own priorities to meet conflicting deadlines.
- Knowledge of CNL procedures, processes, practices and policies and best practices in administration.
- Knowledge of CNL’s business systems: Oracle, Management Financial Report Centre, ATOM.
- Experience:
- Two to four years of related experience as an Administrative Assistant or Office Assistant.
- Education:
- Successful completion of secondary school (Grade 12) with 2 to 4 years of related experience OR College diploma in a related discipline (e.g. Office Administration) and one year experience.
- Security clearance eligibility required : Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, United States and/or the United Kingdom.
Working Conditions :
- The job may require occasional physical effort in lifting, (i.e., office supplies deliveries); Frequent effort with climbing stairs (no elevator in B513); walking (to printer/copier area); sitting for meetings and computer work (dexterity and precisions movements when keyboarding).
- Tasks may require concentrated level of attention to detail when doing data entry, proof reading/formatting documents, or taking meeting
Why CNL ?
Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pace setters, so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.
We offer a complete total rewards package :
- paid time off (vacation, sick, floater & personal) ;
- benefits effective day one , that’s right, no waiting period;
- tuition support
- and a pension!
- Clean energy for today and tomorrow.
- Restore and protect the Environment.
- Contribute to the health of Canadians.
Location :
CNL’s Chalk River laboratory is nestled in the Ottawa Valley and affords our employees an area that is environmentally pristine with extensive forests, hills and numerous small lakes, all of which support a variety of wildlife typical to the southern edge of the Canadian Shield . Many surrounding towns, such as Pembroke, Petawawa and Deep River, provide you with unparalleled outdoor adventures at your doorstep ! In fact, Deep River was named the fourth best place to live in Canada in a recent ranking by movingwaldo.com .
CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity and inclusion in achieving our mission . CNL welcomes and celebrates employees, stakeholders and partners of all racial, cultural, and ethnic identities.
Chalk River Laboratories / Ottawa ONTARIO
[The Chalk River Laboratories site] [The City of Ottawa] is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.
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